Accessed via Financial/Nominal Maintenance from the Utilities Menu
The Account Master Maintenance is the point for adding and maintaining Nominal Accounts. The Nominal
Accounts are split into MAIN code, SUB code and where relevant, a divisional breakdown. It is against these Nominal Accounts that Nominal Links are made assuring the correct accounting path for all transactions within Openda QX / QXLite.
Nominal Account Main Codes
On entry to this option the Main Code grid is in focus, therefore all function options are related to the MAIN code.
1 - Lists all Nominal Account Main Codes.
2 - Lists all Sub Codes related to the Highlighted Main Code.
3 - This area is blank until focus changes to the Sub Code grid, when any divisional breakdown will then be listed.
ADD - Enter a new Nominal Account Main Code.
REVISE - Amend the highlighted Main Code.
DEPT. MAINT - Add and amend account departments (commonly known as cost centres)
DELETE - Allows a main code to be deleted ONLY id no sub codes exist.
ACCOUNTS - Report option to show all Main and Sub Codes, with divisional breakdown. This report also indicates whether the code is Active and if postings can be made directly onto the account.
CODE SUMMARY - Report option that can be run in two ways to simply list just Main Codes or Main and Sub Codes
SUB CODES - Access the Sub Codes for the highlighted Main Code. Function options will change.
Adding a Main Code
Adding a Main Code is very simple first enter a unique 3 digit numeric Main Code, then enter the Main Code title and select the Account Type. Upon OK the Main Code addition is complete.
Nominal Account Sub Codes
1 - The highlight moves from the Main to the Sub Code.
2 - The Sub Code grid is now in focus with all function options relating to Sub Codes.
3 - Lists the breakdown of the Sub Code.
ADD - Enter a new Sub Code.
REVISE - Amend the highlighted Sub Code.
DEPT. MAINT - Add and amend departments (costs centres).
DELETE - Remove the Highlighted Sub Code.
ACCOUNTS - Access the Sub Code Account grid, changing the function options.
Adding a Sub Code
Adding a Sub Code could not be easier.
The first prompt will be for a 3 digit numeric code. This must be unique.
The second prompt is for the Sub Code description.
Upon OK the addition is complete and the Sub Code will now be listing in numeric order. However each Sub Code must have at least 1 Sub Code Account. Select ACCOUNTS to add.
Nominal Sub Code Accounts
ADD - Enter a new Sub Code Account
REVISE - Amend the highlighted Sub Code Account
DEPT. MAINT - Add and amend departments (cost centres)
DELETE - Remove the highlighted Sub Code Account
Adding a Sub Code Account
Accessed by ACCOUNTS from the Sub Code. If it is the initial access ADD will be invoked automatically as shown
The Main and Sub codes are filled in automatically. The Division, if valid, can be selected and the Department. The option for Allow Direct NL Journal is defaulted to false. Active account code is defaulted to true.
Upon OK the Sub Code Account is completed.